Procurement Officer (Rolling Intake)

The Organisation

The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. Our success is built on the imagination and intelligence of our team in a complex, challenging, and changing security environment. ASIO’s people are ordinary Australians who do extraordinary things; they are our most important asset. To succeed in our mission, we need talented individuals who are:

• Highly capable
• Dedicated
• Adaptable
• Resilient

We strive to reflect the diversity of the community we protect. ASIO is committed to fostering a diverse and inclusive environment where all staff are valued and respected. We welcome applications from all eligible candidates, irrespective of:

• Gender
• Sexual orientation
• Ethnicity
• Religious affiliation
• Age
• Disability

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. While we maintain secrecy about our operations, we are transparent about our values.

The Opportunity

Are you seeking a career within an intelligence agency where you can contribute and make a difference to the security of Australia? ASIO is seeking applications from experienced and passionate Procurement Officers to fill positions at the AE5 and AE6 levels. Procurement Officers employ a range of skills, including:

• Strategic thinking
• Negotiation
• Decision-making
• Financial management
• Conflict resolution

These skills ensure that the funds expended on behalf of ASIO are managed in accordance with Commonwealth legislation and organizational policies.

A merit pool may be created to fill future vacancies that have the same or similar requirements as this position. This merit pool will be valid for up to 18 months.

Role Responsibilities

As a Procurement Officer in ASIO, you will:

• Provide advice on procurement and contract management matters across the organization.
• Conduct and support procurements, using best practices to make decisions on procurement and contract-related activities that are fundamental to the agency's day-to-day operations.
• Assist with the preparation and review of written materials, including reports, contracts, and procurement documentation.
• Help deliver procurement and contract management training to ASIO staff to build capability and capacity, including the preparation of policies, guides, templates, and procedures.
• Assist with the management and administration of procurement and contract management tools, processes, forms, templates, and policies.
• Promote and implement ASIO values and a business partnering culture.
• Undertake other duties as directed.

What You Will Bring

We invite applications from people with the following attributes:

• Experience in procurement and/or contract management
• Strong client service and communication skills
• High self-motivation with attention to detail and a desire to excel
• Logical thinking with strong analytical and problem-solving skills
• Ability to work in a team or autonomously
• Capability to develop and maintain professional relationships
• Aptitude for procurement or contract management tasks and the ability to understand and implement procurement regulations, policies, and procedures
• Adaptability to change and ability to learn quickly in a new environment
• Working knowledge of the PGPA Act 2013 and Commonwealth Procurement Rules, or the ability to gain this knowledge quickly
• A Certificate IV in Procurement and Contracting or equivalent, either upon commencement or shortly thereafter

What We Offer You

ASIO provides several benefits to its staff, including:

• A competitive salary, including a 7.5% allowance for maintaining a TOP SECRET-PRIVED Access security clearance
• Employer superannuation contributions of 15.4%
• A variety of leave options, in addition to the standard 4 weeks of annual leave, to ensure your work-life balance
• Flexible working arrangements to help maintain your work-life balance (please note: due to our unique working environment, work-from-home options are generally not available)
• Study assistance, including financial support and study leave for tertiary education
• Access to 7 staff-led diversity and inclusion networks
• Mentoring opportunities
• Access to an Employee Assistance Program (EAP)

Eligibility

To be eligible for the above roles, you must be:

• An Australian citizen
• Assessed as suitable to hold and maintain a TOP SECRET-PRIVATED Access security clearance

ASIO is committed to fostering a diverse and inclusive environment where all staff are valued and respected. We welcome and value applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age, or disability. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Reasonable Adjustments

Please advise us if you require any additional assistance to fully participate in the recruitment process or the workplace.

Location

These positions are located in Canberra, Sydney, Melbourne, and Brisbane. Applicants must be willing to relocate. Relocation assistance is provided to successful candidates where ASIO requires relocation.

How to Apply

Click on ‘Apply online’ to commence your application. Your application must be complete and include the following:

• A written pitch of up to 800 words using examples to demonstrate how your skills and experience meet the requirements
• A current CV, no more than 2 pages in length, outlining your employment history, dates, and a brief description of your role, as well as any academic qualifications or relevant training you may have undertaken
• Details of 2 referees, which must include a current or previous manager

All employment decisions and selection processes at ASIO are based on merit principles, and candidates must be prepared to undergo various selection stages.

ASIO holds all employment applications in the strictest confidence. It is essential that you do the same. Please do not discuss your application with others, as doing so may adversely affect your potential employment.

Closing Date and Time

28th October 2024, 17:00 AEDT
No extensions will be granted, and late applications will not be accepted.

The Recruitment Selection Process – What to Expect

We thank all applicants for their interest in applying for the Procurement Officer roles. Please be advised that our selection process is rigorous and extensive. All employment decisions and selection processes at ASIO are based on merit principles, and candidates must be prepared to undergo various selection stages, which may include:

• Application submission
• Eligibility checks
• Online testing
• Skills-based assessment
• Panel discussion

ASIO is committed to fostering a diverse and inclusive environment for candidates throughout all stages of the selection process. This may include reasonable adjustments to assessment methodologies to enable full participation. Please let us know if you require any additional assistance or reasonable adjustments during any stage of the recruitment process to fully participate in the recruitment process or the workplace.

ASIO holds all employment applications in the strictest confidence. It is essential that you do the same. Please do not discuss your application with others, as doing so may adversely affect your potential employment.

We ask all applicants for their patience throughout the process. Once complete, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process.

Employment Conditions

Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognize entitlements accrued under the Public Service Act 1999 and provide for the continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available.

Enquiries

If you require further information after reading the selection documentation, please contact ASIO Recruitment at careers@asio.gov.au or phone 02 6257 4916.